January 21, 2008

Transcribed 1/22/2008

A regular meeting of the Pittsford Area Schools Board of Education was held with Robert Clarke, Mike Fowler, Pete Wines, Denese Belson, David Billington, and Brian Hoard being present. Cindy Fenton was absent.

Mr. Shaw, Superintendent and Elementary Principal, and Mr. Cook, Interim High School Principal, were present from the administrative staff.

President Robert Clarke called the meeting to order at 7:00 p.m.

Mr. Clarke asked the Board of Education and audience to stand for the Pledge of Allegiance.

A motion was made by Denese Belson and seconded by Brian Hoard to waive the reading of the minutes and approve the December 17, 2007, regular meeting minutes. The motion carried (unanimous).

Mr. Shaw spoke of the Bronze Medal awarded to Pittsford High School by U.S. News and World Report. He thanked the students, staff and community, for their hard work and support, which made this honor possible.

No visitors addressed the Board.

A motion was made by Pete Wines and seconded by Brian Hoard to pay the bills. The motion carried (unanimous).

Mr. Shaw extended congratulations to the football team who received academic All-State honorable mention and to Mr. Cook who was named Assistant Coach of the Year for 2007 by the MHSFCA.

January is School Board recognition month. Mr. Shaw presented each board member with a certificate of appreciation and thanked them for their hard work and dedication to Pittsford students and staff.

Mr. Shaw stated that Mr. Clarke had written a letter to the editor of the Hillsdale Daily News in response to the editorial it had published regarding the defeat of the district’s sinking fund levy at January’s primary election.

Mrs. Julie Plessinger addressed the Board regarding an after prom party that would be sponsored by parents and asked whether the Board would support the idea. The general consensus of the Board was favorable. Mrs. Plessinger stated that it may to too late for this year’s prom, but she would like to pursue the idea for next school year.

Mr. Shaw presented the Board of Education with revised procedures for extra-curricular practices should school be cancelled.

Mr. Shaw updated the Board regarding the recent bus accident. He stated that no children were on the bus, the driver was not at fault, and the insurance company will cover the cost of repair.

Superintendent Evaluation forms were distributed to the Board of Education to complete and return. The evaluations will be discussed at a regular meeting on February 25th rather than February 18^th due to President’s Day.

A thank you note was received from Mr. and Mrs. Pease for their retirement gifts. Many letters have been received congratulating the district on the Bronze Medal received from the U.S. News and World Report.

A motion was made by Denese Belson and seconded by Pete Wines that the Board of Education hire Sarah Powers for the position of 5^th/6^th grade quiz bowl coach for the 2007-2008 school year. The motion carried (unanimous).

A motion was made by Pete Wines and seconded by Dave Billington that the Board of Education hire Norma Ransom for the position of bus driver for the 2007-2008 school year. The motion carried (unanimous).

A motion was made by Mike Fowler and seconded by Dave Billington that the Board of Education accept the resignation of Charles Pelham as middle/high school principal effective December 31, 2007. The motion carried (unanimous).

A motion was made by Denese Belson and seconded by Pete Wines that the Board of Education approve the Spanish Club trip to Peru on June 9, 2009. Members voting yes: Brian Hoard, Dave Billington, Denese Belson, Pete Wines, and Robert Clarke. Member voting no: Mike Fowler. The motion carried 5 – 1.

A motion was made by Dave Billington and seconded by Pete Wines that the Board of Education approve adding the sinking fund millage proposal to the May 6^th regular school election as presented and attached. The motion carried (unanimous).

REGULAR SCHOOL ELECTION RESOLUTION Pittsford Area Schools, Hillsdale County, Michigan (the "District").

A___ regular_______ meeting of the board of education (the "Board") of the District was

held in the___________ cafeteria______________________________ in the District,

on the__ 21st day of__ January__ , 2008, at 7 :00 -o'clock in the_____ evening

The meeting was called to order by___ Robert Clarke , President.

Present: Members Robert Clarke, Mike Fowler, Pete Wines,

Denese Belson, David Billington, and Brian Hoard

Absent: Members Cindy Fenton

The following preamble and resolution were offered by Member__ Dave Billington and

supported by Member__ Pete Wines :

WHEREAS:

1. Pursuant to the Michigan Election Law, this Board has previously determined that the regular school election be held annually on the first Tuesday after the first Monday in May; and

2. It is necessary to conduct the District's regular election on Tuesday, May 6, 2008 to fill one or more Board positions; and

3. On or before Tuesday, February 26, 2008, the Board is required to certify any ballot proposition to be submitted to the voters at such election to the election coordinator or coordinators designated to conduct elections within the District (the "Election Coordinator").

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The regular school election of the school electors of the District be called and held on Tuesday, May 6, 2008.

2. The proposition attached hereto as Exhibit "A" shall be submitted to the electors of the District at the regular school election.

3. The Election Coordinator is hereby requested to:

a. Utilize_ Hillsdale Daily News____________ , a newspaper published
or of general circulation within the District, for publication of notices in accordance with the election law requirements.

b. Utilize ballot proposition summary information, as prepared by legal counsel, in the forms of the notices of last day of registration and election in the form as set forth in Exhibit "B" attached hereto.

c. Provide a proof copy of the ballot to the District and its legal counsel in sufficient
time to allow the ballot to be proofread prior to printing.

4. The Secretary of this Board is hereby authorized and directed to file a copy of this resolution with the Election Coordinator and with any Election Clerk or clerks designated to conduct elections within the District by 4:00 p.m., Tuesday, February 26, 2008.

5. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same are hereby rescinded.

Ayes: Members Mike Fowler, Pete Wines, Denese Belson,

Dave Billington, Brian Hoard, and Robert Clarke

Nays: Members None

Motion declared adopted.

The undersigned duly qualified and acting Secretary of the Board of Education of Pittsford Area Schools, Hillsdale County, Michigan, hereby certifies that the foregoing is a true and complete copy of a resolution adopted by the Board at a regular meeting held on January 21, 2008, the original of which resolution is a part of the Board’s minutes and further certifies that notice of the meeting was given to the public under the Open Meetings Act , 1976 PA 267, as amended.

	Exhibit “A”

MILLAGE PROPOSAL, BUILDING AND SITE
SINKING FUND TAX LEVY

Shall the limitation on the amount of taxes which may be assessed against all property in Pittsford Area Schools, Hillsdale County, Michigan, be increased by and the board of education be authorized to levy not to exceed 1 mill ($1.00 on each $1,000.00 of taxable valuation) for a period of 5 years, 2008 to 2012, inclusive, to create a sinking fund for the construction or repair of school buildings and all other purposes authorized by law; the estimate of the revenue the school district will collect if the millage is approved and levied in 2008 is approximately $94,000?

Exhibit “B”

SUMMARY OF BALLOT PROPOSITION TO BE INSERTED IN THE NOTICES OF LAST DAY OF REGISTRATION AND ELECTION:

PITTSFORD AREA SCHOOLS
SINKING FUND MILLAGE FOR BUILDING AND SITE PURPOSES
1 MILL FOR 5 YEARS

Full text of the ballot proposal maybe obtained at the administrative offices of Pittsford Area Schools, 9304 Hamilton Street, Pittsford, Michigan 49271, telephone: (517) 523-3481.

A motion was made by Pete Wines and seconded by Denese Belson that the Board of Education approve the budget revisions for the General Fund, Food Service Fund, and Athletic Fund for the 2007-2008 school year as attached. Motion carried (unanimous).

GENERAL APPROPRIATION RESOLUTION

RESOLUTION FOR ADOPTION BY THE BOARD

OF EDUCATION OF PITTSFORD AREA SCHOOLS

RESOLVED, that this resolution shall be the general appropriations of Pittsford Area Schools for the fiscal year ending June 30, 2008: A resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all income received by Pittsford Area Schools.

BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the General Fund of the Pittsford Area Schools for fiscal year ending June 30, 2008 is as follows:

Revenue

Local $367,897.00

State 4,855,228.00

Federal 162,927.00

Incoming Transfers and Other Transactions ____1,000.00

Total Revenue $5,387,052.00

Fund Balance July 1, 2007* 558,847.00

Less Appropriated Fund Balance ______0.00

Fund Balance Available to Appropriate __558,847.00

Total Available to Appropriate $5,945,899.00

BE IT FURTHER RESOLVED, that $5,439,860.00 of the total available to appropriate in the general fund is hereby appropriated in the amounts and for the purposes set forth below:

Expenditures

Instruction:

Basic Programs $3,076,249.00

Added Needs 620,913.00

Support Services:

Pupil 110,866.00

Instruction Staff 36,844.00

General Administration 170,475.00

School Administration 162,051.00

Business 183,042.00

Operations/Maintenance 591,182.00

Transportation 297,811.00

Central 16,427.00

Community 4,000.00

Outgoing Transfers and Other Transactions __170,000.00

Total Appropriated $5,439,860.00

The total number of mills of ad valorem property taxes to e levied will be 17.9082 mills on non-homestead properties for the purpose of servicing the payment of operating expenses from the General Fund.

*Represents the audited fund equity figure.

Adopted 1/21/2008

GENERAL APPROPRIATION RESOLUTION

RESOLUTION FOR ADOPTION BY THE BOARD

OF EDUCATION OF PITTSFORD AREA SCHOOLS

RESOLVED, that this resolution shall be the revised general appropriations of Pittsford Area Schools for the fiscal year ending June 30, 2008; A resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all income received by Pittsford Area Schools.

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriations in the School Lunch Fund of the Pittsford Area Schools for fiscal year ending June 30, 2008 is as follows:

Revenue

Local $ 79,750.00

State 11,500.00

Federal 130,000.00

Incoming Transfers and Other Transactions _____600.00

Total Revenue $221,850.00

Fund Balance July 1, 2007* 31,268.00

Less Reserved for Inventory ______3,898.00

Fund Balance Available to Appropriate __ 27,279.00

Total Available to Appropriate $249,129.00

BE IT FURTHER RESOLVED, that $248,660.00 of the total available to appropriate in the School Lunch Fund is hereby appropriated in the amounts and for the purposes set forth below:

Expenditures

Salaries & Benefits $109,060.00

Purchased Services 13,600.00

Supplies & Materials 113,000.00

Capital Outlay 12,000.00

Miscellaneous ___1,000.00

Total Appropriated $248,660.00

* Represents the audited fund equity amount.

Adopted 1/21/2008

GENERAL APPROPRIATION RESOLUTION

RESOLUTION FOR ADOPTION BY THE BOARD

OF EDUCATION OF PITTSFORD AREA SCHOOLS

RESOLVED, that this resolution shall be the appropriations of Pittsford Area Schools for the fiscal year ending June 30, 2008: A resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all income received by Pittsford Area Schools.

BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the Athletic Fund of the Pittsford Area Schools for fiscal year ending June 30, 2008 is as follows:

Revenue

Local $23,440.00

Incoming Transfers and Other Transactions _170,000.00

Total Revenue $193,440.00

Fund Balance July 1, 2007* 3,103.00

Less Appropriated Fund Balance ______0.00

Fund Balance Available to Appropriate ___3,103.00

Total Available to Appropriate $196,543.00

BE IT FURTHER RESOLVED, that $192,252.00 of the total available to appropriate in the athletic fund is hereby appropriated in the amounts and for the purposes set forth below:

Expenditures

Salaries & Benefits $145,528.00

Purchased Services 25,520.00

Supplies & Materials 10,392.00

Capital Outlay 2,902.00

Miscellaneous ____ 7,910.00

Total Appropriated _$192,252.00

Further Resolved, that no board of education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the board of education and in keeping with the budgetary policy statement hitherto adopted by the board. Changes in the amount appropriated by the board shall require approval of the board.

*audited

Adopted 1/21/2008

A motion was made by Mike Fowler and seconded by Denese Belson that the Board of Education approve the Participating Resolution for the Michigan School Readiness Program for 2007-2008. The motion carried (unanimous).

Michigan Department of Education
2007-2008 Michigan School Readiness Program

Participating Resolution

WHEREAS, the Legislature continues to acknowledge the importance of improving school readiness by providing quality preschool education for four-year-old children who may have extraordinary need of special assistance and the importance of providing parenting education programs for families of all children birth to kindergarten entry; and

WHEREAS, Sections 32d and 37 through 40 of the State School Aid Act provide for comprehensive compensatory education for these children and families; and .

WHEREAS, in accordance with the provisions of Section 38 of the State School Aid Act, Pittsford Area Schools is eligible to receive an allocation of $20400

for fiscal year 2007-2008 to operate a school readiness program for a maximum of 6 children and/or to provide comprehensive parent involvement and education programs for all families of children birth to kindergarten entry; now therefore, be it

RESOLVED that Pittsford Area Schools certifies that it will/will not

provide Half-Day, All- Day/Alternate Day, or Home-Based preschool education for 0 eligible four-year-old children, and that $0 of the stated amount, based on

the approved per capita allowance of $ 3,400 will be used specifically for this purpose; and be it

RESOLVED that Pittsford Area Schools certifies that it will/will not

provide Full-Day preschool education for 3 eligible four-year-old children, and that $20400 of the stated amount, based on the approved per capita allowance of $ 6,800 will be used specifically for this purpose; and

Pittsford Area Schools further certifies that more than 50 percent of the

children enrolled in the school readiness program will meet the income eligibility guidelines outlined in Sections 32d and 37 through 40; and therefore be it

RESOLVED that Pittsford Area Schools certifies that it will/will not provide comprehensive parent involvement and education programs for all families of children birth to kindergarten entry, and that $0 will be used specifically for this purpose; now therefore be it finally

RESOLVED that any unallocated funds, as a result of this resolution, shall be redistributed to other eligible districts.

ADOPTED: _ 01/21/2008

DATE

ADOPTED: ___01/21/2008

DATE

Mr. Wines reported that at the County Board of Education meeting held on Wednesday, January 16^th there was discussion of the ongoing efforts of collaboration between districts. He also informed the Board of a vocational class that will be offered for county students next school year. The class will be held at Hillsdale High School and will focus on building maintenance and encompass electrical, plumbing, heating and cooling, etc.

Mr. Cook reported that students attended a CSI (Cyber Space Initiative) assembly to increase awareness of Internet dangers. There will be a pep assembly on Friday, January 25^th beginning with a presentation by Rep. Caswell at 1:00 p.m. followed by a home coming assembly at 1:20 p.m. The NHS sponsored Middle School Quiz Bowl will be held on February 2^nd and the Elementary Quiz Bowl will be on March 1^st.

Mr. Shaw reported that the Elementary is Dibbles testing. That the Lil’ CATs 0-5 year old program is scheduled to begin on Tuesday, February 5^th and currently has 10 to 12 children enrolled.

Becky Town, student representative, reported on a survey that posed the question to students, “If you could change one thing about the school what would it be?” There were a variety of answers, but those topping the list were block scheduling and the return of seminar.

A motion was made by Brian Hoard and seconded by Dave Billington that the Board of Education move into executive session at 8:05 p.m. to discuss PEA negotiations. The motion carried (unanimous).

A motion was made by Dave Billington and seconded by Brian Hoard to return to open session at 8:53 p.m. The motion carried (unanimous).

A motion was made by Brian Hoard and seconded by Mike Fowler to adjourn the meeting at 8:55 p.m. The motion carried (unanimous).

_______________________________

Denese Belson, Secretary

Board of Education