May 19, 2008

Transcribed 05/20/2008

 

 

A regular meeting of the Pittsford Area Schools Board of Education was held with Robert Clarke, Mike Fowler, Pete Wines, Denese Belson, Dave Billington, Cindy Fenton, and Brian Hoard being present.

 

Mr. Shaw, Superintendent and Elementary Principal, was present from the administrative staff.

 

President Robert Clarke called the meeting to order at 7:00 p.m.

 

Mr. Clarke asked the Board of Education and audience to stand for the Pledge of Allegiance.

 

A motion was made by Denese Belson and seconded by Brian Hoard to waive the reading of the minutes and approve the April 21, 2008, regular meeting minutes.  The motion carried (unanimous).

 

Mrs. Jodi Mallar, 5th grade teacher, presented information on the Teacher Exchange day she participated in with secondary teacher, Mr. Irelan.  She commented that it was a wonderful learning experience for both students and teachers.

 

No visitors addressed the Board.

 

A motion was made by Pete Wines and seconded by Brian Hoard to pay the bills.  The motion carried (unanimous).

 

Mr. Shaw congratulated Mr. Pat McCabe for being named “Volunteer of the Year” by the Hillsdale ISD Parent Advisory Committee for Special Education.

 

Mr. William Vert, Vice President of Public Funds for Fifth Third Bank, presented information on the purchase card system.

 

It was noted that since Board Policy authorizes the superintendent to accept letters of resignation on behalf of the Board of Education, resignations will no longer be brought to the Board for approval, but rather will be an informational item.

 

Mr. Shaw thanked everyone for their work and support in passing the sinking fund levy and informed the Board of Education that he would be putting together a committee to assess, suggest, and prioritize projects in the district.

 

A motion was made by Denese Belson and seconded by Dave Billington that the Board of Education approve the 2008-09 school calendar as presented.  The motion carried (unanimous).

 

A motion was made by Denese Belson and seconded by Pete Wines that the Board of Education approve the Hillsdale Intermediate School District’s 2008-2009 General Fund Operating Budget Resolution. The motion carried (unanimous).

 

HILLSDALE COUNTY INTERMEDIATE SCHOOL DISTRICT ("ISD") 2008-2009 GENERAL FUND OPERATING BUDGET RESOLUTION

A__ regular____ meeting of the Board of Education of the  Pi ttsford

School District was held at the_ district's cafeteria on___ May 1 9__________ , 2008,

at__ 7:00 p.m.______________________________________________________________________

Members present were: Robert Clarke, Mike Fowler, Pete Wines, Denese Belson, Dave Billington, Cindy Fenton, and Brian Hoard.

 

The following preamble and resolution were offered by Member Denese Belson

and seconded by Member Pete Wines__________________________________

 

WHEREAS:

This Board received the ISD General Fund Operating Budget on or before May 1, 2008; and

 

WHEREAS:

In accordance with Section 380.624 of the Revised School Code, this Board must now adopt a resolution expressing its support or disapproval of the proposed ISD budget, and must submit to the ISD Board any specific objections and/proposed changes the Board may have to the budget prior to June 1, 2008.

 

THEREFORE, BE IT RESOLVED:

 

The ISD General Fund Operating Budget for the'2008 = 2009 school year be ("supported" or "disapproved for the reasons attached hereto"), and that the Secretary of the Board hereby directed to submit a copy o this Resolution to the Secretary of the ISD Board of Education, along with any specific objections or proposed changes to the budget.

 

Ayes: Members Brian Hoard, Pete Wines, Mike Fowler,

Denese Belson, Dave Billington, Cindy Fenton,& Robert Clarke

 

Nays:           Members                  NONE___________________________________    

Motion Declared____ adopted______

The undersigned duly qualified and acting Secretary of the  Board of Education of Pittsford Area Schools______________________________ , Michigan hereby certifies that the foregoing is a true

 and complete copy of a resolution adopted by the Board at a__ regu1ar      meeting held

on   May 1 9______________ , 2008, the original of which resolution is a part of the Board's minutes, and further certifies that notice of the meeting was given to the public under the Open Meetings Act, 1976 PA 267, as amended.

 

Signed:

Secretary, Board of Education

 

A motion was made by Mike Fowler and seconded by Dave Billington that the Board of Education approve the use of the purchase card system.  The motion carried (unanimous).

 

A motion was made by Pete Wines and seconded by Dave Billington that the Board of Education approve the amended Genera Fund, Athletic Fund, Food Service Fund, and Debt Fund Budgets for the 2007-2008 school year.  The motion carried (unanimous).

 

GENERAL APPROPRIATION RESOLUTION

 

RESOLUTION FOR ADOPTION BY THE BOARD

OF EDUCATION OF PITTSFORD AREA SCHOOLS

 

RESOLVED, that this resolution shall be the general appropriations of Pittsford Area Schools for the fiscal year ending June 30, 2008: A resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all income received by Pittsford Area Schools.

 

BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the Pittsford Area Schools for fiscal year ending June 30, 2008 is as follows:

 

Revenue

      Local                                                                               $382,180.00

      State                                                                              4,856,710.00

      Federal                                                                              167,987.00

      Incoming Transfers and Other Transactions                  ____33,769.00

      Total Revenue                                                              $5,440,646.00

 

Fund Balance July 1, 2007*                 558,847.00

Less Appropriated Fund Balance        ______0.00

Fund Balance Available to Appropriate                              __  558,847.00

 

      Total Available to Appropriate                                      $5,999,493.00

 

BE IT FURTHER RESOLVED, that $5,466,596.00 of the total available to appropriate in the general fund is hereby appropriated in the amounts and for the purposes set forth below:

 

Expenditures

      Instruction:

            Basic Programs                                                      $3,060,692.00

            Added Needs                                                              675,397.00                  

      Support Services:

            Pupil                                                                            111,708.00

            Instruction Staff                                                             41,351.00

            General Administration                                                 164,085.00

            School Administration                                                  160,465.00

            Business                                                                      185,190.00

            Operations/Maintenance                                              564,944.00

            Transportation                                                             307,327.00

            Central                                                                          16,437.00

            Community                                                                      4,000.00

      Outgoing Transfers and Other Transactions __175,000.00

 

      Total Appropriated                                                       $5,466,596.00

 

The total number of mills of ad valorem property taxes to e levied will be 17.9082 mills on non-homestead properties for the purpose of servicing the payment of operating expenses from the General Fund.

 

*Represents the audited fund equity figure.

 

Adopted 5/19/2008

 

 

 

 

 

 

 

 

 

GENERAL APPROPRIATION RESOLUTION

 

RESOLUTION FOR ADOPTION BY THE BOARD

OF EDUCATION OF PITTSFORD AREA SCHOOLS

 

RESOLVED, that this resolution shall be the appropriations of Pittsford Area Schools for the fiscal year ending June 30, 2008: A resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all income received by Pittsford Area Schools.

 

BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the Athletic Fund of the Pittsford Area Schools for fiscal year ending June 30, 2008 is as follows:

 

Revenue

      Local                                                                                 $22,478.00

      Incoming Transfers and Other Transactions                      _165,000.00

      Total Revenue                                                                 $187,478.00

 

Fund Balance July 1, 2007*                     3,103.00

Less Appropriated Fund Balance        ______0.00

Fund Balance Available to Appropriate                                  ___3,103.00

 

      Total Available to Appropriate                                         $190,581.00

 

BE IT FURTHER RESOLVED, that $187,042.00 of the total available to appropriate in the athletic fund is hereby appropriated in the amounts and for the purposes set forth below:

 

Expenditures

            Salaries & Benefits                                                    $143,318.00

            Purchased Services                                                        22,020.00                  

            Supplies & Materials                                                     10,392.00

            Capital Outlay                                                                 3,402.00

            Miscellaneous                                                         ____ 7,910.00

           

            Total Appropriated                                                  _$187,042.00

 

Further Resolved, that no board of education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the board of education and in keeping with the budgetary policy statement hitherto adopted by the board.  Changes in the amount appropriated by the board shall require approval of the board.

 

*Audited

 

Adopted 5/19/2008

 

GENERAL APPROPRIATION RESOLUTION

 

RESOLUTION FOR ADOPTION BY THE BOARD

OF EDUCATION OF PITTSFORD AREA SCHOOLS

 

RESOLVED, that this resolution shall be the revised general appropriations of Pittsford Area Schools for the fiscal year ending June 30, 2008; A resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all income received by Pittsford Area Schools.

 

BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriations in the School Lunch Fund of the Pittsford Area Schools for fiscal year ending June 30, 2008 is as follows:

 

Revenue

      Local                                                                                $ 76,654.00

      State                                                                                   10,047.00

      Federal                                                                              120,000.00

      Incoming Transfers and Other Transactions                     _____600.00

      Total Revenue                                                                 $207,301.00

 

Fund Balance July 1, 2007*                   31,268.00

Less Reserved for Inventory        ______3,989.00

Fund Balance Available to Appropriate                                 __ 27,279.00

 

      Total Available to Appropriate                                         $234,580.00

 

BE IT FURTHER RESOLVED, that $226,680.00 of the total available to appropriate in the School Lunch Fund is hereby appropriated in the amounts and for the purposes set forth below:

 

Expenditures

      Salaries & Benefits                                                          $106,320.00

      Purchased Services                                                              13,560.00                  

      Supplies & Materials                                                         105,800.00

      Capital Outlay                                                                              0.00

      Miscellaneous                                                                  ___1,000.00

     

      Total Appropriated                                                          $226,680.00

 

 

* Represents the audited fund equity amount.

 

Adopted 5/19/2008

GENERAL APPROPRIATION RESOLUTION

 

RESOLUTION FOR ADOPTION BY THE BOARD

OF EDUCATION OF PITTSFORD AREA SCHOOLS

 

RESOLVED, that this resolution shall be the general appropriations of Pittsford Area Schools for the fiscal year ending June 30, 2008: A resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all income received by Pittsford Area Schools.

 

BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the 2005 Debt Retirement Fund of the Pittsford Area Schools for fiscal year ending June 30, 2008 is as follows:

 

Revenue

      Local:

            Property tax                                                              $154,853.00

            Other local                                                                         400.00

      Incoming Transfers and Other Transactions               ______1,383.00

      Total Revenue                                                                 $156,636.00

 

Fund Balance July 1, 2007                   $75,664.00*

Less Appropriated Fund Balance        ______0.00

Fund Balance Available to Appropriate                                 __ 75,664.00

 

      Total Available to Appropriate                                         $232,300.00

 

BE IT FURTHER RESOLVED, that $173,856.00 of the total available to appropriate in the 2005 Debt Retirement Fund is hereby appropriated in the amounts and for the purposes set forth below:

 

Expenditures

      Redemption of principal                                                   $130,000.00

      Interest on debt                                                                   43,301.00

      Dues and fees                                                                           500.00                  

      Miscellaneous expenditures                                           _______55.00

     

      Total Appropriated                                                          $173,856.00

 

The total number of mills of ad valorem property taxes to be levied will be 1.7088 mills on all property including homestead/qualified agricultural and non-homestead properties for the purpose of servicing the payment of principal and interest on bonds.

 

*Audited

Adopted 5/19/2008

 

 

Mr. Dave Billington and Mr. Craig Armstrong who were elected to serve on the Board of Education at the May 6, 2008, annual election took the Oath of Office.

 

A motion was made by Dave Billington and seconded by Mike Fowler that the Board of Education approve the hiring of Mr. T.G. Cook as Middle/High School Principal for the 2008-2009 school year.  The motion carried (unanimous).

 

Mr. Shaw provided each board member with a draft copy of a hiring policy, requesting that they review the policy and contact him with any questions or suggestions.  He asked that the revised policy be presented at the regular June 2008, Board of Education meeting for the first reading, and again at the regular July 2008, meeting for a second reading and adoption.

 

The Board of Education scheduled the Budget Hearing for the district’s 2008-2009 budgets for June 9, 2008, at 7 o’clock in the evening.  President Clarke requested the district’s business manager to post the appropriate notices.

 

Mr. Shaw reported that the Elementary Parent’s Club would like to add a large play structure to the playground.  Several events have been planned to raise monies, as well as applying for grant funds.

 

Mr. Shaw reported that next year’s class schedules for students in 7th through 11th grades would be handed out on May 22nd ; that the sports banquet will be held on June 4th; the Junior High spring sports assembly will be on May 29th; and that the Cedar Point trip is scheduled for May 23rd.

A motion was made by Dave Billington and seconded by Mike Fowler that the Board of Education move into executive session at 8:00 p.m. to discuss personnel.  The motion carried (unanimous).

A motion was made by Mike Fowler and seconded by Dave Billington to return to open session at 8:37 p.m.  The motion carried (unanimous).

A motion was made by Mike Fowler and seconded by Dave Billington to adjourn the meeting at 8:40 p.m.  The motion carried (unanimous).

 

 

 

 

_______________________________

Denese Belson, Secretary

Board of Education