December 15, 2008
Transcribed 12/16/2008
A special meeting of the Pittsford Area Schools Board of Education for the purpose of a budget committee meeting was held with members Robert Clarke, Mike Fowler, Denese Belson, Craig Armstrong, and Cindy Fenton being present. Dave Billington and Pete Wines were absent.
Mr. Shaw, Superintendent and Elementary Principal, and Mr. T.G. Cook, Secondary Principal, were present from the administrative staff.
President Robert Clarke called the meeting to order at 6:30 p.m.
Mr. Shaw presented budget revisions for the general fund, athletic fund, and food service fund for the 2008-2009 school year. Discussion followed.
A motion was made by Mike Fowler and seconded by Denese Belson to adjourn the meeting at 7:00 p.m. Motion carried (unanimous).
December 15, 2008
Transcribed 12/16/2008
A regular meeting of the Pittsford Area Schools Board of Education was held with members Robert Clarke, Mike Fowler, Denese Belson, Craig Armstrong, and Cindy Fenton being present. Dave Billington and Pete Wines were absent.
Mr. Shaw, Superintendent and Elementary Principal, and Mr. T.G. Cook, Secondary Principal, were present from the administrative staff.
President Robert Clarke called the meeting to order at 7:00 p.m.
Mr. Clarke asked the Board of Education and audience to stand for the Pledge of Allegiance.
A motion was made by Denese Belson and seconded by Mike Fowler to waive the reading of the minutes and approve the November 17, 2008, regular meeting minutes. The motion carried (unanimous).
Mr. Cook shared with the Board information about Mr. Burger’s Physics Class shared via ITV with North Adams-Jerome Public Schools. He commented that it is going very well and that the students have been team building for competitions.
A motion was made by Denese Belson and seconded by Mike Fowler to pay the bills. The motion carried (unanimous).
Mr. Shaw reported that the elementary book fair earned $502 for the library. He also noted that there has been a considerable increase in the number of books being read since moving the elementary library.
Mr. Shaw presented information on the number of special need students being serviced by the Hillsdale ISD.
Mr. Shaw presented information on energy usage and cost, stating that he is closely monitoring usage and reminding staff and students to conserve as well as investigating various cost saving initiatives.
Through a cooperative agreement, Pittsford Area Schools offered wrestling to North Adams-Jerome students, however, no students were interested in wrestling at this time.
District offices will be closed December 22 through January 4, 2009, for Christmas and New Year’s break.
The district received several Christmas cards from associates and vendors.
A motion was made by Denese Belson and seconded by Cindy Fenton that the Board of Education hire John Irelan as girl’s 7th grade basketball coach for the 2008-2009 school year. The motion carried (unanimous).
A motion was made by Cindy Fenton and seconded by Denese Belson that the Board of Education hire Chris Hodos as the varsity baseball coach. The motion carried (unanimous).
A motion was made by Denese Belson and seconded by Cindy Fenton that the Board of Education hire Brian Smith as the girl’s varsity track coach. The motion carried (unanimous).
Mr. Shaw presented the Annual Report and extended his thanks to Mrs. DuVall and Mrs. Stratton for their help in putting the report together. A motion was made by Robert Clarke and seconded by Craig Armstrong that the Board of Education approve the Annual Report as presented. The motion carried (unanimous).
A motion was made by Denese Belson and seconded by Cindy Fenton that the Board of Education approve the budget revisions for the general fund, athletic fund, and food service fund as presented and attached. The motion carried (unanimous).
GENERAL APPROPRIATION RESOLUTION
RESOLUTION FOR ADOPTION BY THE BOARD
OF EDUCATION OF PITTSFORD AREA SCHOOLS
RESOLVED, that this resolution shall be the revised general appropriations of Pittsford Area Schools for the fiscal year ending June 30, 2009: A resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all income received by Pittsford Area Schools.
BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the general fund of the Pittsford Area Schools for fiscal year ending June 30, 2009 is as follows:
Revenue
Local $383,191.00
State 4,760,175.00
Federal 235,362.00
Incoming Transfers and Other Transactions _______15,580.00
Total Revenue $5,394,308.00
Fund Balance July 1, 2008* 624,360.00
Less Appropriated Fund Balance ______0.00
Fund Balance Available to Appropriate __ 624,360.00
Total Available to Appropriate $6,018,668.00
BE IT FURTHER RESOLVED, that $5,455,842.00 of the total available to appropriate in the general fund is hereby appropriated in the amounts and for the purposes set forth below:
Expenditures
Instruction:
Basic Programs $2,983,030.00
Added Needs 589,427.00
Support Services:
Pupil 72,751.00
Instruction Staff 52,301.00
General Administration 159,041.00
School Administration 224,792.00
Business 179,333.00
Operations/Maintenance 588,272.00
Transportation 312,067.00
Central 26,176.00
Community 85,652.00
Outgoing Transfers and Other Transactions __183,000.00
Total Appropriated $5,455,842.00
The total number of mills of ad valorem property taxes to e levied will be 17.7022 mills on non-homestead properties for the purpose of servicing the payment of operating expenses from the General Fund.
*Represents the audited fund equity figure.
GENERAL APPROPRIATION RESOLUTION
RESOLUTION FOR ADOPTION BY THE BOARD
OF EDUCATION OF PITTSFORD AREA SCHOOLS
RESOLVED, that this resolution shall be the revised appropriations of Pittsford Area Schools for the fiscal year ending June 30, 2009: A resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all income received by Pittsford Area Schools.
BE IT FURTHER RESOLVED, that the total revenues and unappropriated fund balance estimated to be available for appropriations in the Athletic Fund of the Pittsford Area Schools for fiscal year ending June 30, 2009 is as follows:
Revenue
Local $27,655.00
Incoming Transfers and Other Transactions _165,000.00
Total Revenue $192,655.00
Fund Balance July 1, 2008 3,255.00
Less Appropriated Fund Balance ______0.00
Fund Balance Available to Appropriate ___3,255.00
Total Available to Appropriate $195,910.00
BE IT FURTHER RESOLVED, that $177,100.00 of the total available to appropriate in the athletic fund is hereby appropriated in the amounts and for the purposes set forth below:
Expenditures
Salaries & Benefits $81,865.00
Purchased Services 75,485.00
Supplies & Materials 10,000.00
Capital Outlay 1,750.00
Miscellaneous ____ 8,000.00
Total Appropriated _$177,100.00
Further Resolved, that no board of education member or employee of the school district shall expend any funds or obligate the expenditure of any funds except pursuant to appropriations made by the board of education and in keeping with the budgetary policy statement hitherto adopted by the board. Changes in the amount appropriated by the board shall require approval of the board.
*audited
GENERAL APPROPRIATION RESOLUTION
RESOLUTION FOR ADOPTION BY THE BOARD
OF EDUCATION OF PITTSFORD AREA SCHOOLS
RESOLVED, that this resolution shall be the revised general appropriations of Pittsford Area Schools for the fiscal year ending June 30, 2009; A resolution to make appropriations; to provide for the expenditure of the appropriations; and to provide for the disposition of all income received by Pittsford Area Schools.
BE IT FURTHER RESOLVED that the total revenues and unappropriated fund balance estimated to be available for appropriations in the School Lunch Fund of the Pittsford Area Schools for fiscal year ending June 30, 2009 is as follows:
Revenue
Local $ 90,100.00
State 13,515.00
Federal 134,271.00
Incoming Transfers and Other Transactions _______1,500.00
Total Revenue $239,386.00
Fund Balance July 1, 2008* 22,894.00
Less Reserved for Inventory ______6,043.00
Fund Balance Available to Appropriate __ 16,851.00
Total Available to Appropriate $256,237.00
BE IT FURTHER RESOLVED, that $241,172.00 of the total available to appropriate in the School Lunch Fund is hereby appropriated in the amounts and for the purposes set forth below:
Expenditures
Salaries & Benefits $107,601.00
Purchased Services 15,300.00
Supplies & Materials 117,771.00
Capital Outlay 0.00
Miscellaneous ___ 500.00
Total Appropriated $241,172.00
* Represents the audited fund equity amount.
A motion was made by Denese Belson and seconded by Craig Armstrong that the Board of Education approve pay increases of ˝% for the 2008-2009 school year and ˝% for the 2009-2010 school year for bus drivers. The motion carried (unanimous).
Mr. Shaw reported that 135 students took part in the mega event on Friday, December 12th; that the elementary music concert is scheduled for Wednesday, December 17th; and that professional development in the areas of reading and writing is continuing and is going well.
Mr. Cook reported that the Holiday Band Concert held on Thursday, December 11th was well attended and that the talent show has been cancelled for lack of interest; however, a student band has volunteered to provide a concert on the afternoon of December 19th. Semester exams are scheduled for January 14th through 16th, 2009.
A motion was made by
Denese Belson and seconded by Craig Armstrong to adjourn the meeting at 7:28
p.m. The motion carried (unanimous).
_______________________________
Denese Belson, Secretary
Board of Education